Skip to Main Content

Facilities Coordinator

Location: Boston, MA

Description

THE POSITION

The Brattle Group is seeking a motivated and flexible individual with strong customer service and communication skills for a full-time Facilities Coordinator position to support the facilities and catering needs of our Boston, MA office. The position is responsible for ensuring that the relevant areas of the office are cleaned, maintained, stocked, and orderly and assists with catering orders, meeting/event setups, and breakdowns.  This position will also provide general office support and participate in special projects as needed, reporting to the Office Manager.

Some of the day-to-day responsibilities of this role include:

  • Track, order, receive, stock, and maintain inventory of snacks, beverages, and office supplies;
  • Ensure that café areas are clean, stocked, and organized, that equipment is maintained and functioning, and that dishwashers are loaded, run, and unloaded throughout the day;
  • Ensure neatness of general office space including printer areas, copy stations, restrooms, and conference rooms and that supplies are stocked;
  • Assist with general facilities requests and repairs as needed (e.g., arranging furniture, setting up/adjusting monitor arms, and hanging pictures and whiteboards);
  • Assist in new hire onboarding and ensure incoming/outgoing employee workstations are clean and stocked and have proper equipment;
  • Reconcile and code all relevant facilities/catering invoices and submit to Office Manager;
  • Ensure all mailing needs of the office are met;
  • Provide backup reception support as needed;
  • Assist Office Manager with planning and execution of office social events such as weekly happy hour parties, summer outings, holiday parties, etc.

THE CANDIDATE

The ideal candidate will have:

  • High school diploma required; Associate’s degree preferred;
  • Minimum of three (3) years facilities, office support, and/or hospitality experience in a professional setting preferred;
  • Basic knowledge of Microsoft Outlook, Word, and Excel required;
  • Ability to thrive in a fast-paced office environment handling multiple tasks and demands concurrently;
  • Excellent customer service skills and positive attitude required;
  • Ability to exercise appropriate judgment and maintain confidentiality;
  • Ability to concentrate and pay close attention to detail;
  • Ability to adapt easily to change;
  • Requires lifting of boxes and moving of furniture up to 40 lbs.;
  • Ability to work effectively and interact with clients, team members, and third-party vendors and service providers;
  • Evening/weekend work and occasional travel/remote work may be required.

THE PACKAGE

We offer a generous compensation and benefits package, including medical, dental, 401K/profit sharing, life and disability insurance, paid time off, and internal professional development and training programs designed to reward success at all levels. Details regarding compensation will be based on the successful candidates’ knowledge, skills, and experience.

In order to be considered for this position, please submit a cover letter and resume.

The Brattle Group is an Equal Opportunity Employer: Minority/Female/Veteran/Disabled




Previous Applicants:

If you do not remember your password click here.

Back to Search Results

New Search


Powered By Taleo


The Brattle Group is an equal opportunity employer. As such, it adheres to an employment policy which prohibits discriminatory practices or harassment against applicants or employees based on race, color, creed, religion, citizenship status, national origin, ancestry, sex, gender identity, age, height, weight, domestic partner status, Acquired Immune Deficiency Syndrome or HIV status (AIDS/HIV status), sexual orientation, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), marital status, veteran status, political affiliation, or any other legally impermissible factor. Additionally, The Brattle Group complies with all applicable state and federal employment laws.

The Brattle Group is also an Affirmative Action employer of Minorities, Females, Protected Veterans and Individuals with Disabilities. Furthermore, in order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act (JVA) of 2002, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact +1.202.955.5050 (phone) or +1.202.419.3335 (fax) for assistance. Please reference this statement and the position title in your communications.