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The Brattle Group is an equal opportunity employer. As such, it adheres to an employment policy which prohibits discriminatory practices or harassment against applicants or employees based on race, color, creed, religion, citizenship status, national origin, ancestry, sex, gender identity, age, height, weight, domestic partner status, Acquired Immune Deficiency Syndrome or HIV status (AIDS/HIV status), sexual orientation, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), marital status, veteran status, political affiliation, or any other legally impermissible factor. Additionally, The Brattle Group complies with all applicable state and federal employment laws.

The Brattle Group is also an Affirmative Action employer of Minorities, Females, Protected Veterans and Individuals with Disabilities. Furthermore, in order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act (JVA) of 2002, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact +1.202.955.5050 (phone) or +1.202.419.3335 (fax) for assistance. Please reference this statement and the position title in your communications.


Office Manager

Location: New York, NY

Description

THE POSITION

Are you an experienced administrative professional who is looking for a challenging new role? Does a fast-paced, dynamic, collaborative, and fun culture interest you? We have an exciting opportunity for someone who is looking to immerse him/herself in an environment where they are able and encouraged to contribute to many facets of our daily business. We are seeking someone with senior/executive level administrative experience to join the Business Support Services (BSS) team as an Office Manager in our New York City, NY office. The ideal candidate is motivated, flexible, and energized by providing top-notch client service. 

This full-time position is primarily responsible for the administrative and project needs of the New York office, Office Director and Principals, for meeting the business support services needs by managing all aspects of the office’s facilities. This position will also assist with corporate initiatives and reports to the Business Support Services Manager (“BSSM”).

Some of the day-to-day responsibilities of this role include:

  • Manage calendars, schedule travel and coordinate all meetings for principals; provide general support such as processing expense reimbursement
  • Understand the flow of the “project life cycle”, initiate and/or coordinate project start forms, conflict checks, and proposals with principals, ensure timesheets are submitted on time; perform monthly billing, ensuring billing worksheets and invoices are timely, submitted, and sent; assist with budget tracking; alerting principals/project managers and accounting of any potential issues.
  • Assist with the collection process; keep Principals and Accounts Receivable updated as necessary
  • Liaise with building management for all day-to-day facility issues, ensure building list accurately reflects current employee list; manage, issue and remove access badges as necessary
  • Maintain relationship with local equipment vendor contacts and maintenance personnel, assess needs and recommend any additions to furniture, equipment or replacement as needed; assess alternative vendor resources from time to time to ensure the most effective procurement arrangements and competitive pricing; record, monitor, and enforce warranties
  • Develop relationship with the Office Director and other Principals and recommend corporate initiatives; act as liaison with client and others as requested and needed
  • Work in conjunction with appropriate HR contacts to support on new employee orientation – office tours, building rules and regulations; ensure all new employee paperwork is properly completed and forwarded to HR in a timely manner, assure they receive a new employee information packet; conduct E-Verify input in a timely manner, maintaining I-9 information and reporting to HR any issues

 

THE CANDIDATE

The position requires strong organizational and time management skills, as well as the ability to handle numerous projects and deliverables.  Other requirements include:

Other requirements include:

  • Bachelor’s Preferred or Equivalent Experience 
  • Requires a minimum of seven (7) years’ experience in an administrative function supporting executives and a minimum of here (3) years of office management experience
  • Advanced knowledge of Windows and Microsoft Word and PowerPoint required, basic knowledge of MS Excel preferred, database experience is helpful
  • Fundamental understanding of building systems such as mechanical, HVAC, lighting, security, electrical, plumbing, etc.
  • Skilled in organizing resources and establishing priorities, planning and carrying out assignments effectively by established deadlines, managing several responsibilities simultaneously and meeting schedules and deadlines
  • Experience with fast paced office environment handling multiple tasks and demands
  • Must be able to exercise appropriate judgment and confidentiality as necessary

 

THE PACKAGE

We offer a generous compensation and benefits package, including medical, dental, 401K/profit sharing, life and disability insurance, paid time off, and internal professional development and training programs, designed to reward success at all levels. Details regarding compensation will be based on the candidate’s knowledge, skills, and experience.

 

In order to be considered for this position, you must apply below by submitting a cover letter and resume.

 

The Brattle Group is an equal opportunity employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.




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