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The Brattle Group is an equal opportunity employer. As such, it adheres to an employment policy which prohibits discriminatory practices or harassment against applicants or employees based on race, color, creed, religion, citizenship status, national origin, ancestry, sex, gender identity, age, height, weight, domestic partner status, Acquired Immune Deficiency Syndrome or HIV status (AIDS/HIV status), sexual orientation, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), marital status, veteran status, political affiliation, or any other legally impermissible factor. Additionally, The Brattle Group complies with all applicable state and federal employment laws.

The Brattle Group is also an Affirmative Action employer of Minorities, Females, Protected Veterans and Individuals with Disabilities. Furthermore, in order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act (JVA) of 2002, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact +1.202.955.5050 (phone) or +1.202.419.3335 (fax) for assistance. Please reference this statement and the position title in your communications.


Senior Administrator

Location: Boston, MA

Description

THE POSITION

This position is primarily responsible for project coordination and administrative support of Principals in a fast-paced, client-focused environment.  As a Senior Administrator, you will be accountable for assisting the Principals by facilitating their various day-to-day administrative responsibilities as well as providing a wide range of support to their projects, their teams, and practice area. This position takes day-to-day direction from the Principals and reports to the Boston Business Support Services Manager. The Senior Administrator is a member of the Business Support Services (BSS) team, provides back-up support as needed, as well as general administrative support.

 

Some of the day-to-day responsibilities of this role include:

  • Initiate and/or coordinate project start forms, conflict checks, engagement letters and proposals with Principals
  • Manage monthly invoicing and project budgets with Project Managers and/or Associates assigned to cases
  • Manage all project files from inception including, but not limited to, contracts and confidentiality agreements and ensure they are signed by all appropriate parties
  • Document production including proposals, erratas, subpoenas, affidavits, and testimony. Also provide editing and proofreading support as requested
  • Coordinate extensive domestic and international travel for Principals (and occasionally other team members) to client meetings and/or marketing opportunities
  • Prepare and submit expense reports and assist Principals with expense approvals
  • Manage Principals’ calendars including day-to-day schedules/tasks and suggest ways to maximize Principals’ time
  • Coordinate, prepare agendas, create PowerPoint slides, and attend all practice area meetings; provide catering and meeting set-up as needed; document and distribute action items from practice area meetings to attendees and any necessary follow-up
  • Work cross functionally with other offices and departments such as Accounting, Legal, and Marketing to ensure all project or corporate obligations are met both individually and for principals
  • Assist with event planning as directed
  • Assist with BSS initiatives as needed

 

THE CANDIDATE

The position requires demonstrated organizational, time management and communication skills, as well as the ability to prioritize and execute numerous projects and deliverables. The ideal candidate will be a self-directed individual who thrives in a dynamic environment that also provides autonomy and accountability.

Other requirements include:

  • Bachelor’s Degree required
  • Requires a minimum of three (3) years executive/senior-level administrative experience, preferably in a professional services field and team environments
  • Project coordination or management experience desired
  • Advanced knowledge of Microsoft Word, PowerPoint, and Outlook required, solid understanding of MS Excel expected
  • Database and budget tracking experience expected
  • Ability to thrive in fast-paced office environment handling multiple tasks and demands concurrently
  • Must be able to work independently and exercise appropriate judgment as necessary and elevating as required
  • Strong professional communication skills, both written and oral
  • Acute attention to detail skills and the ability to produce visually appealing error-free work required
  • Evening/weekend work may be expected/required
  • Occasional travel

 

THE PACKAGE

We offer a generous compensation and benefits package, including medical, dental, 401K/profit sharing, life and disability insurance, paid time off, and internal professional development and training programs, designed to reward success at all levels. Details regarding compensation will be based on the candidate’s knowledge, skills, and experience.

 

In order to be considered for this position, please apply below  by submitting a cover letter and resume.

 

The Brattle Group is an Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, disability or status as a protected veteran. 

 

 

 




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