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Safe Return Grant Officer

Req ID: 5170
Location: Iraq
# of Openings: 1
FT/PT: Full time
Employment Type: Regular
Salary Schedule:
Job Notes:


Transform the lives of the most marginalized and vulnerable communities and be at the forefront of social change.

About You:  A driven and passionate mid-career professional looking to work alongside an inspiring, dynamic team of leading human rights workers. The candidate will have exceptional project management skills and embrace a collaborative, team approach to the work they do. This person has experience living and working in challenging operating environments and is eager to gain experience working on innovative human rights projects that support some of the most vulnerable people in Iraq and the Iraqi Kurdistan Region (IKR). The candidate must also have an interest in, understanding of, and appreciation for religious and ethnic minority communities in Iraq and the IKR.

The Project: Heartland Alliance International’s (HAI) Safe Return pilot project is a 30 month (expected start date of September 2018) project designed to  assist with the reintegration of internally displaced persons (IDPs) from minority communities, many of whom are survivors of severe human rights abuses, to their places of origin in the Ninewa Plains. This project will test the following theory of change: The successful return and reintegration of victims of severe human rights violations, combined with rapid reporting and response to current violations, and majority/minority participation in investigation and prosecution of crimes committed by ISIL, will reduce fear of violence and accelerate IDP return. This project anticipates that approximately 800 survivors of severe human rights abuses and 4000 family members and dependents will be primary beneficiaries of services.  Direct services will include medical, mental health and psychosocial services, livelihoods assistance, and legal support. This research and pilot project is intended to address barriers to return that are based on fear of communal or individual violence. IDPs consistently rank fear as the greatest barrier to return.  IDPs define objective and subjective risk in a complicated threat environment differently. Most IDPs fear the possible resurgence of ISIL, as well as possible human rights violations by other armed actors. Many IDP religious minorities express a generalized fear that their communities are “no longer safe,” as well as specific localized fears. In some cases, IDPs know specific individuals who committed crimes against them or their communities and might still reside in their communities. This project seeks to combine research on the fears and security expectations of IDP communities, and the impact of successfully reintegrated survivors on decisions to return for remaining IDPs who are not victims of severe human rights abuses.

Essential Duties and Responsibilities: The Grant Officer will be based in the IKR and will have overall responsibility to manage the partner subawards and compliance to the signed subaward agreements.

Essential Duties


  • The Grant Officer will be responsible for coordinating the NGOs’ work under the sub-grants with that of other technical experts and their counterparts also working under the program. The Grant Officer will be working under a 30 month USAID funded project, and will serve as the grant’s focal person for HAI, liaising closely with the Financial, Program and Strategic Information Unit on the development, implementation, monitoring and close-out of subawards issued to subrecipients;



Grants Management

  • Coordinate with HAI headquarters in Chicago operations team on subaward matters in a timely manner and participate in all relevant training and learning programs.

  • Coordinate the provision of technical and logistical support in the grants review and partner selection process to ensure it complies with the various policies, financial guidelines and budget requirements of HAI and its donors.

  • Conduct subrecipient monitoring field visits in accordance with the monitoring and evaluation plan and in coordination with program team officers or the M&E team.

  • Provide technical support in preparing the subrecipients for annual financial and programmatic Audit.

  • Review and verify obligation funding available and financial data reported by Local partners and sub-agreement tracking workbooks.

  • Facilitate regular communication with grantees, maintain cooperative partnerships between HAI and the grantees and other possible stakeholders.

  • Oversee the preparation and timely submission of grant applications, application amendments, budget and budget narrative.

  • Manage grant documentation system, including paper/electronic files and grant report tracking sheet.


Ensure that the subaward implementation is done in a responsible, professional, financially sound, participatory manner, as well as ensuring that it is sensitive to local needs and in accordance with HAI policies and procedures.

  • Participate in sharing and planning meetings to discuss and address issues related to grant and program implementation.

  • Contribute to the development of the grant’s monitoring and evaluation framework and assist in its implementation including baseline data gathering, monitoring and evaluation strategies and systems.

  • Assist in the development of and maintain the system of a database of grantees, including a tracking system that provides frequent updates on cash/fund-flows, reporting requirements, audits, contract deliverables and budget revisions.


Capacity Building:

In line with HAI Greenhousing process and strategies, the Grant officer will coordinate the capacity building process of sub recipients through:

  • Coordinating the capacity assessment of Sub recipients and partners to identify capacity gaps and needs.

  • Work closely with project manager and capacity building officer to strategize and operationalize the capacity building plans.

  • Facilitating the trainings and mentoring of the partners in the different thematic areas to develop their capcity. HAI Capacity M&E Specialist, assess the financial capacity of partners and provide training and coaching to increase their capacity in financial management.


Facilitates the approval of the grantees payment, revising and finalizing their financial reports through direct follow-up with the grantees finance team and HAI finance and program staff.

  • Support efforts to ensure that cross cutting themes are integrated into the finance, planning, implementation and monitoring of program activities.


Communications and Monitoring and Evaluation

  • Represents HAI with NGO partners, on behalf and at the direction of the DFA.
  • Ensures monitoring and evaluation activities and financial reports meet HAI’s standards, and are completed on schedule.
  • Provides technical assistance to project implementation team with the financial aspects of the program monthly, quarterly, and annual project reports.

Financial management and grant oversight

  • Responsible for assisting project implementation team in carrying out activities in accordance with project or activity budgets.
  • Provides advice regarding best practices for financial administration of project work to project implementation team.
  • Works with the DFA and accountants to monitor budget and revise budgets, as needed.


  • Provides support and interacts with project partners in the federal Iraq and the Kurdistan Region of Iraq.
  • Communicates, as directed by the DFA with HAI Headquarter support staff.


  • Bachelor’s degree in Accounting or related field, advanced degree preferred. Experience in an international non-governmental organization setting is preferred.
  • 3-5 years of increasingly responsible and varied experience working as an accountant.
  • Proven accounts management skills.
  • Strong interpersonal skills to work effectively with partners, government officials, local NGOs, media, and staff.
  • Demonstrated success in financial management and program monitoring.
  • A track record that demonstrates energy and creativity, and the ability to successfully prioritize, handling cash and managing competing priorities.
  • Excellent verbal and written communication skills, including public speaking and presentation skills.
  • Experience with Windows platform, including Word, PowerPoint, Excel, etc.
  • Experience with QuickBooks and/or other accounting software. (not required but relevant)

Language:  English fluency, including reading, writing, and speaking required. Arabic and/or Kurdish reading, writing and speaking ability required. 


Location: Heartland Alliance International’s Iraq program is headquartered in Sulaymaniyah, a city of nearly one million people in northern Iraq’s Kurdistan Region. This position will be based in Erbil, and will require site visits throughout north, central and south Iraq.


Please note that we do not consider resumes sent by fax or postal mail.


Heartland Alliance makes all hiring and employment decisions without regard to race, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, physical or mental disability, sexual orientation, sexual identity, immigrant status, political affiliation or belief, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, or HIV infection, in accordance with the Organization's AIDS Policy Statement of September, 1987. Individuals with disabilities requiring accommodation should contact the Human Resources and Administration Office at (312) 660-1431.

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