Job Title: Deputy Chief of Party
Reports to: Country Director
Location: Country Office Abuja
Position type: (Full time)
Contract duration: March 1, 2019 – September 30, 2019
Join Heartland Alliance International’s Country Team to provide the essential program support necessary to implement HAI’s innovative programs serving marginalized and vulnerable communities.
Essential Duties and Responsibilities
• Ensure technical program management for HAI’s HIV/AIDS programs in Nigeria.
• Ensure that Heartland Alliance abides by PEPFAR, USAID, CDC, and other donors program implementation guidance, policies, procedures, rules and regulations.
• Ensure that program’s goal, objectives and contractual targets and deliverables are met within the stipulated periods.
• Build technical capacity of staff to facilitate skills acquisition in all aspects of program implementation and M&E.
• Ensure that program activities and operations are consistent with the scope of the grant and in full compliance with USG rules and regulations and governing contracts.
• Facilitate the development of annual work plans, monitoring and evaluation plans and other required project documents for efficiency.
• Coordinate the production of all program reports and keep all stakeholders informed on the progress of programs, sharing lessons learned where appropriate.
• Directly supervise program staff to ensure that all deliverables are met in a timely fashion.
• Travel 40% of the time to project sites to provide technical assistance and troubleshoot with staff to find solutions.
• Work with the COP and the technical staff to revise program work plan and objectives where necessary.
• In consultation with the COP, represent and deliver presentations on behalf of Heartland Alliance in Nigeria.
• Oversee all programmatic implementation – focusing on HIV prevention, care and treatment support for all KPs organizations/associations in Nigeria.
• Engage frequently with program staff across the states to answer questions, to ensure appropriate services delivered, and to address unanticipated issues.
• Supervise sub-award recipients; ensure the production of timely, accurate program & financial reports, M&E reports, budget tracking, and other needs.
• Work with the SKM unit to coordinate research initiatives, assuring data is properly collected, analyzed and shared.
• Provide updates to the local partners’ Executive Directors, HAI Capacity Advisors/Program Managers regarding service issues, planning, new opportunities, and management issues and to communicate program successes on Nigerian programs.
• Maintain appropriate relationships and attend relevant meetings with government entities, non-governmental organizations, and other civil society organizations in consultation with the COP.
• Work with the COP to draft annual request for proposal responses to obtain funding and oversees the preparation of reports to funders.
• Work with the COP to identify and develop new funding sources and manage preparation of the monthly report.
• Participate in annual planning of strategic goals for the Nigeria Country Office.
• Other duties, as assigned by management.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or competency required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
• MBBS and Master’s degree or its equivalent with a minimum of eight years of technical and program development experience and assistance in managing, developing and implementing RH and HIV/AIDS research and/or service delivery interventions for internationally funded health programs.
• High level of theoretical and practical expertise in RH and HIV/AIDS prevention as demonstrated in achievements and positions in previous posts.
• Experience in building research capacity and in fostering the utilization of research results.
• Knowledge and experience working on USAID-funded projects to ensure ability to achieve project goals and objectives and compliance with USAID regulations and policies.
• Excellent representational and communication skills, written and oral proficiency in English, and verbal communication skills in one or more local languages. In depth knowledge of USAID regulations, systems and procedures for managing complex grants programs with many sites, partners and customers is mandatory.
• Knowledge of all aspects of community-based HIV/AIDS programming with a special focus on HIV/AIDS in West Africa including prevention of HIV transmission; improving access to HIV testing services and treatment of AIDS and associated conditions; care and support for KPs population (including palliative care); community mobilization and mitigation in resource-constrained countries; and wrap-around services.
• Proven skills in building local organizational capacity in HIV/AIDS program and grants management.
• Diplomacy and negotiation skills that demonstrate ability to collaborate and coordinate with a range of stakeholders and complex priorities.
• Analytical, financial and management skills as well as understanding of government and community dynamics, preferably in Nigeria to identify organizations eligible for grants based on pre-determined criteria, and assess their credibility and proposed programs.
• Time Management – Ability to prioritize tasks, manage time and complete projects in a fast-paced, changing environment with minimal supervision.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; interpret and presents numerical data effectively.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Cultural Sensitivity – Respects cultural environment in which person is working and does not act in a manner that is outwardly offensive to the local community.
• Non-discriminatory- Do not discriminate persons based on sexual orientation or gender identity, age, preferred jobs or behavioral habits.
• Interpersonal skills – must possess the ability to communicate or interact well with other people including staff, program participants, other stakeholders.
• Excellent oral and written English communication and presentation skills
• Knowledge of Local Languages preferred.
• Demonstrated competency in public speaking
• Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange, Windows operating systems, Power Point.
• Other software routinely used by Heartland Alliance
• The noise level in the work environment is usually moderate.
• The employee might be required to co-locate with local partners usually in the same office.
• The employee is required to travel regularly to often insecure and limited-resource environments.
Heartland Alliance makes all hiring and employment decisions without regard to race, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, physical or mental disability, sexual orientation, sexual identity, immigrant status, political affiliation or belief, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the Organization's AIDS Policy Statement of September, 1987. Individuals with disabilities requiring accommodation should contact the Employee Services Office at +1 (312) 660-1431.