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Safety and Emergency Preparedness Manager

Req ID: 6878
Location: Chicago - Loop
# of Openings: 1
FT/PT: Full time
Employment Type: Regular
Salary Schedule: 6
Job Notes:


Summary:   Reporting to the Chief Risk Officer, the Safety and Emergency Preparedness Manager works with management, staff, and the Enterprise Risk Management (ERM) team  to  develop, implement, and manage  Heartland Alliance  safety and emergency management services.

The Safety and Emergency Preparedness Manager works to build a trauma informed, safety culture and ensures compliance with all applicable laws, rules, and regulations, and accreditation standards related to emergency management and safety, and that the day-to-day emergency/safety functions, initiatives, and programs are consistent with the Heartland Alliance’s policies and values.


Essential Duties and Responsibilities:


  • Initiates, directs, develops, and oversees enterprise safety and emergency management initiatives. Tracks and reports accomplishments.

  • Responds to staff concerns and complaints regarding unsafe working conditions presented in a complete and timely manner. Assists with or investigates safety issues.

  • Develops safety and emergency management procedures that align with and support organizational policies. , ERM, Human Resources and management.

  •  Establish safety and incorporate security protocols with the Drirector ofGlobal Securitycovering variety of security and security situation including workplace violence, thefts, work place injuries, emergencies, community unrest, and gun violence.

  • With HR and ERM department, establish ongoing trainings to ensure members of work force and participants are training on safety,and emergency preparedness including crisis prevention, situational awareness, and psychological first aid, incident management and

  • Participates in company safety , security and risk management committees

  • Conducts regular quality audits on incident reports to ensure timeliness and consistent response.  Analyzes  incident trends identifying successes and improvements.  .  Provides analysis to management and ERM team.

  • Oversees accident investigation process and after action review process for workplace injuries and critical incidents. Monitors OSHA injury logs quarterly.

  • Develops resources for staff that includes a safety library. Works with Director of ERM and Communications to keep employees abreast of current safety issues, incidents and safety reports.


  • Evaluates compliance with CARF, Occupational Safety and Health Administration (OSHA), Life Safety Codes and other safety-related requirements.

  • In coordination with facility management, safety committee and management assess buildings and environment for hazardous conditions and practices. With the Director of ERM, participates in loss controls meetings and coordinates other loss control activities

  • Develops a monitoring process for CARF, OSHA, Life Safety and other safety requirements and provides analysis.

  • Conducts periodic safety and hazard site inspections and assessments to identify and eliminate potentially unsafe working conditions or practices; Ensures findings or recommendations from external inspections are appropriately mitigated.

  • Is a certified trainer in crisis intervention

  • Develops schedules for drills, inspections and establishes appropriate reporting formats to the Safety Committee.

  • Serves as chair of the Enterprise Safety Committee.

  • Participates in and oversees document development for safety and environmental surveys. Oversees corrective actions as they apply to CARF or OSHA or other regulatory bodies or funders.

  • Provides technical assistance on infection control, physical hazard evaluation, regulations and hazardous materials handling as needed.


  • Develops and coordinates emergency response planning and recovery strategies.

  • Develops relationships with management and staff so as to assure emergency management procedures are coordinated.

  • Coordinates training programs and emergency operations drills to prepare staff to respond quickly and effectively to emergencies.

  • Develops thorough knowledge of Federal, State and local emergency preparedness system (e.g., NIMS and ICS, and related initiatives), roles and resources; and ensure department compliance with emergency preparedness regulations and policies including but not limited to CARF, HRSA, OSHA, and CMS

  • Advises departments on their emergency plans and coordinates interdepartmental activities and ensures corporate and department plans are current and support the Enterprise Crisis Management Plan

  • Ensures all Emergency Operations Plans are maintained for each of the emergencies identified as priorities in the Hazard Identification & Vulnerability analysis.

  • Identifies issues and documents action plans to improve response outcomes.



Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities


  • Education and/or Experience: A Bachelor's degree in related field and three years of experience in corporate/ nonprofit safety and/.or security, or completed secondary education and six years of progressively more responsible experience on corporate/nonprofit safety and/ security.

  • Prefer experience in OSHA

  • Ability to write reports, business correspondence, and procedure manuals.

  • Ability to conduct special studies and investigations, organize the results, and present them orally and in writing.

  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

  • Ability to effectively present information and respond to questions from groups of managers, program participants, and staff. .

  • Excellent Computer, communication and training skills

  • Certificates, Licenses, Registrations:The Safety Manager is expected to engage in regular professional development. 


Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • While performing the duties of this job, the employee is regularly required to talk and hear.

  • The employee is regularly required to sit, stand and walk.

  • The employee is regularly required to use hands to key, handle, or feel and reach with hands and arms.

  • The employee is occasionally required to stoop, kneel, climb and/or crawl.

  • The employee must occasionally lift and/or move up to 10 pounds.

  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.


    Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • The employee may be required to remain on Organization premises during breaks and/or meal periods and may be required to stay on Organization premises until their replacement arrives.

  • While performing the duties of this job, the employee is occasionally exposed to outside weather conditions and

  • The noise in the work environment is moderate.


    Heartland Alliance makes all hiring and employment decisions, and operates all programs, services, and functions without regard to race, receipt of an order of protection, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, amnesty, physical or mental disability, protected veterans status, genetic information, sexual orientation, immigrant status, political affiliation or belief, use of FMLA, VESSA, military, and family military rights, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the organization's AIDS Policy Statement of September 1987.


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