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The Chemonics Career Center offers you the information you need to become a member of the Chemonics team in Washington, D.C. Please visit our corporate website for information about international opportunities.

About Chemonics
At Chemonics, we promote meaningful change around the world, helping people live healthier, more productive, and more independent lives. From our founding in 1975, we have worked in more than 140 countries to help our clients, partners, and beneficiaries face difficult challenges, from political instability to limited healthcare to a lack of market infrastructure. We have helped them overcome those challenges by working together to find and implement innovative projects that achieve development impact. We are entirely employee-owned and committed to living our values of caring, excellence, innovation, integrity, and opportunity to implement efficient and effective programs that build a better future for those we serve. Please visit our website to learn more about our work.

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The Career Center provides applicants with useful and innovative tools to help them find the right opportunity with Chemonics. In addition to searching our current openings, we encourage you to create and maintain your profile so you can make the most of our tools, such as targeted JobAgents that let you know when new opportunities that might appeal to you are posted. In addition, maintaining your profile allows us to find you when the right opportunity arises!

Job Details

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Project management unit (PMU) associate, west and central Africa and Haiti

Location: * Washington, DC
Department: West and Central Africa and Haiti
Job Level: Entry-Level
Employment Type: Full time
Regular/Temporary: Regular

Description

Chemonics International seeks a Project Management Unit (PMU) Associate in The West and Central Africa and Haiti (WCAFH) region. WCAFH’s 11 active projects cover nine countries and a wide range of technical sectors, including early grade reading, climate change, agriculture, rule of law, governance, and countering violent extremism. The associate’s project management portfolio will be determined based on regional needs and successful candidate interest.
 
 We are looking for candidates with proven track records of versatility, leadership, and integrity in their work. Successful candidates will assist in monitoring project finances and budgeting, backstopping local personnel, subcontract management, client relations, and organizing project files. Additionally, successful candidates will have demonstrated interest in taking on a variety of new business development roles; ability to build and maintain successful relationships with internal and external parties; and a positive attitude. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
 
Principal Duties and Responsibilities (Essential Functions)
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Responds to questions from home and field offices regarding Chemonics and client policies and regulations.
  • Liaises directly with the grants, procurement, core compliance, and other relevant support departments to ensure project compliance with rules, regulations, and corporate policy.
  • Reviews project deliverables and reports for completeness and provides comments and technical input. Drafts financial deliverables.
  • Drafts and completes project approval requests (e.g. change of key personnel, prime contract modifications, grant modifications, and no-cost extensions, etc.), subcontractor and grantee obligation and administrative modifications, procurement action requests, and delegations of authority for home and field office employees, and submits for approval.
  • Leads new business recruitment efforts for expatriate and local staff, including sourcing candidates, conducting interviews, checking references, collecting employment verification documentation, deciding upon finalists, and negotiating salaries.
  • Participates and serves as mentor on proposal teams in specific line roles including, but not limited to, past performance reviews, corporate capabilities, resume formatting, expatriate and local recruitment, coordinator, section writer, cost volume, and manages communications and agreements with potential and selected subcontractors
  • Travels to the field as a Chemonics representative to conduct information gathering regarding new business efforts, including meeting with the client and potential subcontractors and partners. Informs decision-making regarding strategy, subcontractors, and partners on proposal efforts.
  • Leads monthly reforecasting for project budget; drafts monthly budget and staffing memos; participates in corporate budgeting process as requested. Presents budget to project leadership as requested.
  • Provides review of monthly local expenses and draft invoices; provides final review of monthly locals package for approval.
  • Drafts and analyzes subcontractor invoices and backup documentation. Drafts subcontracts and subcontractor modifications; liaises closely with subcontractors on administrative and invoicing tasks and contractual management issues.
  • Completes data entry of monthly project invoicing, subcontractor and consultant information, expense reports, and other types of data as requested.
  • Provides travel support for employees and consultants by gathering relevant travel information, reserving tickets, and seeking necessary travel authorizations and approvals. Liaises with traveler to collect expense reports and required backup documentation. Provides initial review of expense reports for accuracy and completeness.
  • Processes monthly wire transfer requests by providing initial reviews to ensure completeness and accuracy, submitting final wire transfer request package for approval.
  • Drafts and posts project recruitment advertisements and scopes of work, tracks applicant resumes, schedules and conducts phone screens, collects biodatas and backup documentation, collects and conducts reference checks, makes recommendations for interviews, and maintains recruitment files.
  • Drafts and submits employment agreements, collects necessary backup documentation, and submits PIN requests and other required forms to Human Resources.
  • Facilitates repatriation of employees and consultants by submitting separation paperwork, updating allowances, coordinating travel and household effects in coordination with relevant support divisions.
  • May supervise project archivist; mentor and train staff in project management of contract administration, as requested.
  • Schedules and leads meetings as appropriate, prepares meeting agendas, captures and shares notes, and tracks project communications.
  • Maintains paper and electronic files for the project in the home office.
  • Contributes to technical practice(s) as appropriate.
  • Serves as acting PMU manager as necessary.
  • Performs other duties as required.
Qualifications:
  • Bachelor’s degree or equivalent work experience required ; Master’s degree preferred
  • Minimum two years of relevant administrative or professional work experience
  • Minimum one year of contractual, project management, or related experience
  • Demonstrated ability to communicate clearly and concisely in both verbal and written communications; strong cross-culture communication and sensitivity skills
  • Demonstrated ability to handle routine administrative tasks and operational issues 
  • Ability to multitask with strong attention to detail, organization, and time management with minimum oversight
  • Demonstrated ability to follow standard practices and procedures, receive general instruction and supervision, and contribute to projects and initiatives
  • Demonstrated ability to mentor others
  • Excellent customer service and interpersonal skills
  • Ability to work independently and as part of a team
  • Demonstrated resourcefulness in problem solving and initiative to learn new skills
  • Strong knowledge of MS Office applications
  • Willingness to travel and work abroad in less developed countries for at least 4 to 8 weeks per year
  • Demonstrate leadership, versatility and integrity
  • French proficiency required.
To apply: Please visit the Career Center to submit your application before Friday, May 30th.




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Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.