|Employment Type:||Full time|
JOB TITLE: Contracts Manager
12 month fixed term contract with a possible extension
JOB LOCATION: Head Office, London, UK
REPORTS TO: Commercial Director, UKD
Chemonics seeks a Contract Manager to support the Commercial Department at their U.K Head Office. We are looking for individuals who have a passion for making a difference in the lives of people around the world. The contracts & risk manager supports the contract and risk management functions of the United Kingdom Division (UKD), supporting the Commercial Department fulfill its mandate to enable proposal teams, project management units (PMUs), and overseas field teams to provide cost-effective commercial service delivery. Operating in an advisory, capacity-building, and quality management role, the contracts & risk manager will participate in review of applicable policies, procedures, and resources to ensure they are conducive to cost-effective and responsible project design and delivery for the UKD’s primary clients, Department for International Development (DFID) and the Foreign and Commonwealth Office (FCO). The contracts & risk manager serves as a resource to the division and liaison with the Contracts Department in the Business Development & Support Division.
Principal Duties and Responsibilities (Essential Functions)
• Promotes a strong knowledge-culture of sound contract and risk management practices aligned with corporate policies, procedures, and best practices and client regulations and expectations.
• Conducts independent, objective and thorough reviews of all contractually-binding documents within the UKD’s purview prior to execution by Chemonics to ensure compliance with corporate policies and procedures and client regulations.
• Reviews tender documents to provide proposal teams with guidance on contract and risk management.
• Supports PMUs and overseas field teams identify risks at the project level, establish targeted approaches to mitigate identified risks, coordinate head office assignments to implement identified risk mitigation measures, and identify and then implement needed updates to policies and procedures related to risk management.
• Supports PMUs and field teams to ensure project activities are in compliance with Chemonics’ policies and procedures, contract requirements, and client regulations by establishing targeted approaches to mitigate compliance risks, coordinating head office assignments to implement identified measures to improve contract management, and identifying and then implementing needed updates to policies and procedures related to contract management.
• Provides advisory services to business development teams, proposal teams, PMUs, and field teams on all aspects of contract and risk management, including interpretation of and compliance with Chemonics’ policies and procedures, contract requirements, and client regulations, risk mitigation, billing, invoicing, allowances, and subcontractor responsibility determination and negotiation. Proactively responds to requests for assistance, information, and interpretation and provides direct support with complex issues in these areas in coordination with the Contracts Director
• Coordinates a capacity building program for contract and risk management, through knowledge management, development and delivery of corporate trainings, dissemination of relevant information, on-the-job training, and mentorship. Ensures trainings receive high marks in evaluations and the content of trainings are updated based on feedback, more recent or relevant examples, updated guidance, and any changes to regulations, policies, procedures, or newly-realized best practices in coordination with the Contracts Director.
• Provides quality management in contract and risk management by ensuring contractual reviews and relevant material on the GlobalQMS and DailyChem are useful and compliant with Chemonics’ policies and procedures and client’s regulations and expectations. Supports the continual improvement process for contract and risk management by developing, refining, and adapting policies, procedures, resources, and quality standards to meet evolving requirements.
• Negotiates contracts and subcontracts for the UKD under the supervision of the Contracts Director.
• Maintains, expands, and applies technical knowledge in UK government contracting, risk management, compliance and other related technical interests by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies and divisional practice networks.
• Supervises, mentors, and evaluates staff, communicating clear performance goals and standards, offering regular performance feedback and prompt resolution of problems, and time and opportunity to grow and develop in key competency areas; promotes staff development through coaching, mentoring, and facilitating professional growth opportunities.
• Fosters and demonstrates a workplace inclusive of creating opportunity, serving others, building trust, innovation and exceeding expectations.
• Promotes strong partnerships across the UKD, support divisions, and regional business units.
• Undertakes assignments on projects or special initiatives, both billable and non-billable.
• Actively supports business development activities and conducts key roles on proposal teams.
• Performs other duties and responsibilities as required.
To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The qualifications listed below are representative of the required knowledge, skills, and/or abilities needed to perform the principal duties.
• Bachelor’s degree required; Master’s degree preferred; Degree in relevant field or equivalent work experience required .
• Extensive relevant experience, including experience with project and contract management, financial compliance, financial planning and analysis, risk management, contract pricing, and other functional areas in the government contracting context.
• Knowledge of company’s main clients; extensive knowledge of the UK Department for International Development and Foreign & Commonwealth Office regulations and procedures.
• Knowledge and fluency of Chemonics’ cost structure and policies, procedures and systems related to project and contract management, finance and accounting, and proposal development.
• Experience working with diverse donor organizations, such as the Global Fund, DFID, FCO, the European Union, the World Bank, and the United Nations.
• Contractual and financial management experience with various contract and subcontract types, including, but not limited to, cost reimbursement, time-and-materials, fixed price, framework/umbrella, and performance-based.
• Ability to manage external relationships, including support vendors, banks and other financial institutions, and partner/consortium organizations.
• Ability to lead effective meetings and demonstrated presentation skills.
• Ability to solve complex technical, managerial or operational problems and evaluate options based on relevant information, resources, well-rounded experience, and knowledge.
• Ability to operate at advanced levels of authority and control significant activities, budgets and resources to produce and take responsibility for results.
• Demonstrated leadership, management, organizational, and decision-making skills.
• Ability to travel and work abroad approximately 4-8 weeks per year; willingness to consider long-term overseas assignments.
• Fluency in foreign language preferred.
• UK work authorization or ability to obtain it, if required
Apply through our Career Center at https://chk.tbe.taleo.net/chk05/ats/careers/jobSearch.jsp?org=CHEMONICS&cws=1. No telephone inquiries, please. However, if you are not able to apply through our Career Center due to a disability, underlying health condition or for some other legitimate reason, or require an adjustment to do so, please contact us at email@example.com. Applications will be considered on a rolling basis and finalists will be contacted.
Chemonics is an equal opportunity employer and we are opposed to discrimination on any grounds. We are committed to creating a diverse environment, and therefore all qualified applicants will receive consideration for employment without regard to disability, sex, race, religion or belief, gender reassignment, sexual orientation, age, marriage and civil partnership, pregnancy and maternity. We look forward to receiving your application.
Chemonics values the protection of your personal data. If you are in the European Union, please read our EU Recruiting Data Privacy Notice to learn about how we process your personal data. Please use the following link to access the EU Recruiting Data Privacy Notice: https://chemonics.com/wp-content/uploads/2018/12/EU-Recruiting-Data-Privacy-Notice-12.2018.pdf.
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Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.