Operations Manager

Location: North Carolina Hillel
City: Chapel Hill
State/Territory: North Carolina
Job Type: Administrator
Last updated: 10/17/19 11:45 AM


North Carolina Hillel seeks a highly organized, detail-oriented professional with exceptional communications skills and strong initiative to serve as our Operations Manager. The Operations Manager will provide critical support to the Executive Director and will be responsible for the organization’s day-to-day operations. The Operations Manager will be an essential member of the Hillel professional team and will play an active role in team meetings and organizational planning and decision-making.


What You’ll Do

Organizational operations and facilities management:

  • Recruit, train, and supervise a team of student office assistants, who provide approximately 50 hours per week of operational and administrative support (including support for many of the items below).
  • Serve as first point of contact for the organization (phone/email/walk-ins).
  • Manage payroll, administer benefits, and track employees’ vacation and medical leave.
  • Assist with recruiting staff and onboarding new employees.
  • Serve as liaison with external bookkeeping/accounting firm, performing local financial responsibilities and uploading financial documents to the cloud.
  • Assist with review of existing policies and development of new policies (e.g. HR, financial, and security).
  • Support data management of both student and donor records.
  • Oversee general office and building upkeep, ensuring all spaces are well maintained.
  • Coordinate vendors, including custodial and maintenance.
  • Oversee space usage: reservation, rental, and room set-up for programs and activities, as well as parking lot rental.
  • Facilitate coordination with kitchen operations, particularly for Shabbat and holiday meals.
  • Maintain stock of office supplies and dining room paper goods.
  • Manage inventory and sales of NC Hillel and UNC Hillel promotional materials.
  • Provide occasional operational support at student programs at UNC Chapel Hill, including Shabbat and holiday gatherings on evenings and/or weekends (averaging once or twice per month). 


Administrative support to the Executive Director:

  • Manage calendars.
  • Arrange meetings, travel, and events.
  • Prepare materials for Board of Directors meetings and other presentations.
  • Attend board meetings, which may take place on weeknights or Sundays.


What You’ve Accomplished

  • Bachelor’s degree required.
  • 3+ years of relevant experience in an administrative, HR, or office manager role.


What You’ll Bring to the Job

  • Outstanding organizational skills; should enjoy developing systems, organizing documents, creating and implementing systematic workflows.
  • Exemplary time management skills, including the capacity to juggle competing priorities and deadlines, and to remain flexible within an ambiguous, fast-paced environment.
  • Excellent verbal and written communications skills.
  • Ability to follow complex instructions and quickly learn new procedures and systems.
  • Knowledge of essential computer software programs, including Microsoft Word and Excel, and the agility and resourcefulness to learn new technologies. Familiarity with QuickBooks is a plus.
  • Impeccable discretion and appreciation of confidentiality.
  • Inclination to take the initiative.


What You’ll Receive

  • A competitive salary in the non-profit marketplace, commensurate with experience.
  • A comprehensive benefits package, including health insurance, Group Supplemental Retirement Annuity (GSRA), pension plan, life insurance, Long Term Disability (LTD), Flexible Spending Plan, generous vacation/sick time and parental leave.
  • Great professional development, mentoring, and skill building opportunities.


Desired start date: December 2019.


About North Carolina Hillel and UNC Chapel Hill

From its flagship at UNC Chapel Hill, North Carolina Hillel provides students at North Carolina’s public universities with opportunities to strengthen their Jewish identities, serving students across the state with staff on five campuses. In Hillel International’s 2016 survey of North American Jewish college students, UNC Chapel Hill Hillel ranked as the #1 most impactful Hillel.


Chartered in 1789, UNC Chapel Hill is the nation’s oldest public university, is consistently listed at the top of the many rankings of US public colleges and universities, and has been named to the Presidential Honor Roll for Public Service since its inception in 2006. The Triangle, which includes Chapel Hill, Durham and Raleigh, is one of the fastest-growing metro areas in the South, and routinely ranks at or near the top of national “quality of life” lists. The vibrant Chapel Hill/Durham Jewish community includes seven congregations, a new Jewish Community Center and The Sandra E. Lerner Jewish Community Day School (Pre-K - 5th grade). Moreover, the Jewish Federations located in Chapel Hill-Durham, Raleigh-Cary, Greensboro and Charlotte work together to form a strong connection across the state.


About Hillel International

In 1923, Rabbi Benjamin Frankel started Hillel with humble means, a noble mission and a breathtaking vision: to convey Jewish civilization to a new generation. Today, Hillel International continues to enrich the lives of Jewish students and is the largest Jewish campus organization in the world at more than 550 colleges and universities across North America and around the world. As Hillel evolves as an organization, the mission remains steadfast: to create lasting connections with students that foster an enduring commitment to Jewish life, learning, and Israel and train them to become the next Jewish leaders.


North Carolina Hillel is affiliated with Hillel International. Hillel International enriches the lives of Jewish students so they may enrich the Jewish people and the world, and envisions a world where every student is inspired to make an enduring commitment to Jewish life, learning and Israel.


To Apply
Apply at www.HillelJobs.com and include your resume and cover letter. 
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