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General Accounting Clerk

Job Code: 2830
Location: Viceroy L'Ermitage Beverly Hills
Department: Finance

Description

Position Title: General Accounting Clerk
Department: Accounting

Company Overview:

Viceroy L'Ermitage Beverly Hills stands among the finest of Beverly Hills California luxury hotels, a stately property embodying the spirit of a sophisticated private club and a gracious urban residence. Viceroy L’Ermitage Beverly Hills is a 5 star, hotel in the heart of Beverly Hills, offering the personalized touch and familiar ambiance of an exclusive residence.

 

Job Description:

Responsible Accounts Receivables and other accounting projects as directed.  Assist in answering telephone calls, handling guest inquiries, credit card disputes and chargebacks, responding to requests for copies of folios and bills, filing and organizing A/P documents, A/R, timely billing of sales groups and catering events and assisting in other accounting projects as directed.  Manage guest ledger and AR aging reports.

 General Responsibilities Include:

  • Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
  • Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended.
  • Anticipate guests’ needs, respond promptly and acknowledge all guests, however busy and whatever time of day.
  • Maintain positive guest and colleague relations at all times.
  • Resolve guest, vendor, and colleague complaints, ensuring guest satisfaction.
  • Monitor and maintain cleanliness, sanitation and organization of assigned work areas.
  • Maintain complete knowledge of AR systems and manual procedures.
  • Set up and organize work station with designated supplies, forms and resource materials; report shortages to supervisor.
  • Answer telephone.
  • Maintain accurate files on all accounts receivable.
  • Responsible for processing AR billing timely and accurately on a weekly basis.
  • Responsible for maintaining files for the various account types.
  • Responsible for assisting with files for the office.
  • Print designated reports and distribute as specified by DOF/ADOF.
  • Post all incoming payment and checks to the hotel and accounts.
  • Complete month-end closing procedures.
  • Successful completion of the training/certification process.
  • Assist with other Accounting job functions as assigned.
  • Document maintenance needs on work orders and submit to manager.

Skills/Knowledge Required:

 

  • Compute accurate mathematical calculations.
  • Fluency in English both verbally and non-verbally.
  • Ability to:
  • perform job functions with attention to detail, speed and accuracy.
  • prioritize and organize.
  • be a clear thinker, remaining calm and resolving problems using good judgment.
  • follow directions thoroughly.
  • understand guest’s service needs.
  • work cohesively with co-workers as part of a team.
  • work with minimal supervision.
  • maintain confidentiality of guest information and employee records.
  • Basic Excel skills.
  • Opera PMS experience desired but not required.

Qualification Standards:

 

Education: High School Graduate Required, College degree in Accounting preferred but not required,

Experience: One or more years’ experience in AR and accounting preferred.

Grooming: All colleagues must maintain a neat, and well groomed appearance (specific standards will be provided).

 

This posting in no way states or implies that these are the only duties to be performed by the colleague occupying this position. Colleagues will be required to perform any other job-related duties assigned by their supervisor.

Viceroy Hotel Group is a leading hotel company that combines desirable location, unique design, destination dining and personalized service that touches the heart and soul of our guests. As an industry leader in creativity and innovation, our hotels draw upon the diverse backgrounds and talent of our extraordinary team for optimal success. EOE

 

L’Ermitage participates in the Department of Homeland Security's E-Verify Program to verify the employment eligibility of all newly hired employees.  Please review this important notice: 

English Link

http://viceroyhotelgroup.com/en/~/media/viceroy_hotel_group/Files/EverifyPosterEnglish.ashx

Spanish Link

http://viceroyhotelgroup.com/en/~/media/viceroy_hotel_group/Files/EverifyPosterSpanish.ashx

 





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