Office Administrative Assistant
Job Category Operations
Location Baltimore, MD
Employment Type Full time
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Company Overview
Every firm has a culture – the values, beliefs, methodology, attitudes and standards that reflect an organization’s DNA. But the truly inspiring firms – the game-changers, the industry leaders and the disruptors – have cultures that propel them to innovate and stand out. At Brown Advisory, we aim to be one of those inspired firms. Over the years, we have purposefully built and nurtured our client-first culture.
Brown Advisory is an independent investment management firm committed to delivering a combination of first-class performance, strategic advice and the highest level of client service with offices in Austin, Baltimore, Boston, the Carolinas, Delaware, London, New York, Singapore, Virginia and Washington, D.C. The firm’s institutional and private clients are based in 50 states and more than 39 countries and territories and are served by over 650 colleagues worldwide, all of whom are equity owners of the firm.
Position Summary
Brown Advisory is currently seeking a customer service oriented individual to fill our need for an Office Administrative Assistant. This role is diverse, with responsibilities that include reception coverage, processing mail and checks, vendor and inventory management, assistance with food service, and events. This is a full-time position located in our Baltimore, MD office.
Essential Functions/Responsibilities include but are not limited to:
Reception Responsibilities
Operate a multi-line switchboard and transfer calls
Maintain proper appearance of reception and entry way
Greet clients and guests as they arrive; contact employee(s) for arrival.
Request Uber rides for clients upon their departure, as needed
Schedule conference rooms as requested via phone or email, etc. and maintain calendar via Outlook
Schedule hand couriers as needed
Mail Room and Documentation Handling Responsibilities
Process and distribute incoming mail on daily basis in line with firm procedures
Manage incoming packages and tracking
Process checks 
Manage remote scanning and deposit requirements 
Manage office supply inventory, purchasing and vendor escalation
Receive all incoming mail, deliveries and communicate scheduling with couriers 
Internal and External Catering Responsibilities
Schedule and assist with setup of conference rooms before/after meetings
Manage food service inventory
Develop and maintain vendor relationships
Create menus and place catering orders
Keep shared colleague space/kitchens stocked 
Oversee day porter work to ensure all kitchens and shared spaces are clean, organized, and well stocked
Coordinate internal and external events 
Job Requirements:
Ability to provide excellent client service
Complete full background check and fingerprinting
Illustrates tact, discretion and good judgement when handling sensitive and confidential information
Knowledge of MS Word, Excel and Outlook
Superior written and oral communication skills
Ability to set goals and meet deadlines
Some evening event coverage required 
Professional demeanor 
Highly organized and detail oriented
At Brown Advisory we offer a competitive compensation package, including full benefits.
Wellness program participation incentive
Financial wellness program
Gym membership discounts
Fitness event fee reimbursement
Corporate gym membership discounts
Colleague Assistance Program
Telemedicine Program (for those enrolled in Medical)
Adoption Benefits
Daycare late pick-up fee reimbursement
Basic Life & Accidental Death & Dismemberment Insurance
Voluntary Life & Accidental Death & Dismemberment Insurance
Short Term Disability
Paid Parental leave
Group Long Term Disability
Pet Insurance
401(k) (50% employer match up to IRS limit, 4 year vesting)
Brown Advisory is an Equal Employment Opportunity Employer.
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