Position Description

Assistant Director, Conference Programs
Location Washington, DC
Department Meetings
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Position Summary:

The incumbent provides support in the planning and onsite execution of conference programs as assigned with both the Associate Vice President and the Director of Conference Programming. An especially critical role for this position is to manage the continuing education (CE) credit offerings for the association including accreditation requirements, prospecting, pre-conference planning, marketing, on-site support,  post-conference documentation and customer service, as well as support to other departments offering CE for their programs.

 

Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Primary Duties and Responsibilities:

  • Works with the programming team, meeting planners, marketing and subject matter experts to identify and properly promote sessions for which CLE (Continuing Legal Education), CPE (Continuing Professional Education) credits or SHRM credits are offered. This includes properly describing learning objectives to meet guidelines, identifying all target markets in marketing lists, researching new targets/lists as applicable and seeking new CE opportunities. 
  • Works with accrediting entities such as state BAR associations, NASBA and SHRM to ensure that all paperwork filing and fees deadlines are met.
  • Works with MBA conference attendees to answer questions about credits offered and about their specific credits earned. Provides thorough certificates and documents in a timely manner after conference attendance, as directed by department policy.
  • Supports Associate Vice President and Director of Conference Programming for conferences as assigned. Updates conference planning documents, sends out speaker invitations and confirmation packets, obtains speaker bios and headshots, sets up and facilitates session planning calls as needed, prints tent cards and other onsite materials, compiles PowerPoint presentations from speakers, formatting as needed, and posts to website and mobile app, executes conference surveys, works with conference interactive software such as polling apps, posts information in event app, sends out call for speakers and posts to website, meets and escorts speakers and other onsite duties as assigned.  Works with Marketing as assigned.
  • Utilizes the critical path and/or other workflow management to meet all program deadlines.
  • Travel and extended onsite workdays are required to support programs as assigned.
  • This position description should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job.  Incumbents are required to perform other functions as assigned.

 

Qualifications:

Bachelor’s degree with three (3) years of experience preferred.  An equivalent combination of education and experience may be accepted. Experience with continuing education credits preferred. Strong organizational, collaborative, time management and diplomatic skills are a must.  The incumbent must have excellent oral and written communication skills. The incumbent must be able to travel. Customer service skills are essential.  The incumbent must be skilled in Microsoft Office products (Word, Excel, and PowerPoint) and familiar with content management systems and association management systems. Ability to organize, prioritize and accomplish multiple tasks with attention to detail.

 

Working Conditions:

The work environment characteristics described here are representative of those the incumbent in this position encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Moderate noise (i.e. business office with computers, phone, and printers, light traffic).
  • Ability to work in a confined area.
  • Ability to sit at a computer terminal for an extended period of time.

 

Physical Requirements:

The physical demands described here are representative of those that must be met by the incumbent in this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install computer equipment.
  • Specific vision abilities required by this job include close vision requirements due to computer work.
  • Light to moderate lifting is required.
  • Ability to adjust to the stress of traveling.
  • Regular, predictable attendance is required as business demands dictate.

 

The Association is an Equal Opportunity Employer. The Association does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

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