Research Proposal Administrator

Location: Portland, OR
Job Code: 782
# of Openings: 1


OCHIN is currently looking for a talented Research Proposal Administrator to join our team!


Who is OCHIN?

OCHIN is one of the nation’s largest and most successful Health Information Networks. Here, our goal is simple: to provide solutions that promote access to quality, affordable health care for all. Our Health IT solutions improve the integration and delivery of health care services across a wide variety of practices—with an emphasis on safety net clinics and small practices.

Our corporate office is located in beautiful downtown Portland, Oregon. Working with us, you’ll find challenging projects, a collaborative team, and some of the best employee perks around, including public transportation reimbursement, an onsite gym, wellness challenges with cash prizes, community volunteering activities and much more! Recognized as one of the Top 100 Nonprofits to work for in Oregon. OCHIN is committed to creating a positive and enjoyable workplace for all its employees.

Position Overview

The Research Proposal Administrator is responsible for managing the full life cycle of research requests for proposal (RFP) opportunities.

Outcomes for Success

  • Managing the full life cycle of individual research proposals within the established pipeline tracking and reporting system, including coordination, preparation, administration and submission of proposals, sometimes with high complexity and fast turnaround. This includes, but is not limited to:
    • Facilitating an appropriate OCHIN review process for each proposal
    • Scoping necessary resources and developing budgets and budget justifications for project proposals.
    • Coordinating OCHIN inputs involved in the proposal development and submission process, including working flexibly with managers/directors, investigators, SMEs, and other roles who contribute to proposal development
    • Generating and/or collecting supporting documentation including budget documents, biosketches, organizational descriptions, proposal-specific forms, letters of support, etc. as described within the funding request
    • Submitting completed proposals
  • Preparing proposal pipeline reports for internal OCHIN audiences
  • Serving as a backup for the proposal pipeline coordinator
  • Maintaining approved and centralized RFP content/templates
  • Developing and maintaining positive, collaborative, and professional relationships with funders, partners, management, and employees
  • Monitoring newly released requests for proposals (RFPs) and disseminating relevant opportunities to appropriate team members within the organization for initial reviews for potential fit.

Skills & Abilities

  • The ability to be a critical thinker who makes appropriate decisions and finds solutions for each situation.
  • The ability to work effectively under pressure meeting deadlines, delivering superior results and keeping the focus on the customer and meeting their needs
  • The ability to generate new and creative ideas that shape new processes, cuts costs and improves the overall system that we are working in.
  • The ability to demonstrate vision, courage, respect and accountability.
  • The ability to solve problems and works as a collaborative team to meet member and organizational needs. 
  • The ability to look for strengths in others in order to build productive partnerships.
  • Has a passion for supporting and bettering the environment and communities in which they work.
  • The ability to exhibit trust and honesty.

Minimum Qualifications

  • 3-5 years of experience and successful track record of managing the full life cycle and submitting research proposals for federal grants in health-related agencies such as NIH and AHRQ, and experience with other national funders of health services research such as PCORI, FDA, and CDC.
  • Bachelor’s degree in public health, social or biological science, business, or related field, or the equivalent combination of education and experience
  • Thorough knowledge of research proposals and NIH proposal principles, including a deep understanding of how to investigate and align with proposal requirements
  • Knowledge of healthcare, non-profit, technology, and/or research organizations
  • Knowledge of, or the ability to quickly grasp, new technology systems (e.g., Wiki, JIRA, submission portals)
  • Exceptional organizational and time management skills
  • Strong communication skills; with a sound history of developing strong and productive long-term relationships
  • Strong attention to detail and astute ability to follow instructions for proposal compliance for submissions
  • Demonstrated ability of maintaining confidential and proprietary information; setting professional boundaries as needed
  • Ability to be self-directed and motivated
  • Ability to grasp issues quickly and work on the right things at the right time
  • Ability to develop professional relationships with employees and management
  • Ability to manage multiple projects simultaneously.

Preferred Qualifications

  • Master’s degree in public health, social or biological science, business, or related field
  • A demonstrated understanding of issues affecting community health centers and marginalized patient populations. 
  • Knowledge of federal and state healthcare transformation and reform goals including the triple aim, coordination of care, patient engagement

Work Location

  • This position will be located in our Corporate Office in Portland, OR
  • Travel may be required based on business requirements for OCHIN Go-Live events, 1-2 trips per year


Our company culture is important to us.  Successful candidates will identify easily with a set of character attributes, as listed below:

You are…

  • A Communicator:  You possess strong communication skills and have been told you have great customer service skills; you like people and want to help.
  • A Critical Thinker:  You have a mind that regularly looks for ways to find efficiencies, innovate, and make improvements where you can.
  • Process Oriented:  You’re able to understand, work in, create, and improve processes.
  • A Collaborator:  You’re a team player and relationship builder whose “can-do” attitude inspires others.
  • Someone Who Seeks to Learn:  You are eager to listen, study, and learn new things quickly; you are resourceful and are open to regularly accepting and growing from feedback.
  • Entrepreneurial:  You have proven success working in a fast-paced and changing environment; you are excited to play in a space where you’re adding value to the organization and its mission.

Organizational Disclaimer

Job descriptions are designed to outline primary duties, responsibilities, and qualification requirements, and should not limit additional duties and responsibilities assigned. It is our expectation that all employees offer their services wherever and whenever deemed necessary to ensure the success of the  organization.

ADA Requirements

Constant interpersonal skills, teamwork, customer service, problem analysis, and reading, speaking, writing, and understanding English. Frequent creativity, mentoring, presentations, and teaching. Occasional decision making and independent judgment or action. Frequent keyboarding, sitting, standing, hearing, and talking.

Equal Opportunity

OCHIN is an Equal Opportunity Employer and participates in E-Verify. OCHIN does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable state or federal civil rights laws.

Pre-Employment Screening

This position is subject to a pre-employment criminal background check, as well as a check against the Office of Inspector General’s (OIG) exclusion list.


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