Position Description

Administrative Assistant I
Goldbelt Company Nisga'a Data Systems, LLC
Work Location Washington, DC
Clearance Requirements Top Secret
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Employment Type:
Full Time
FLSA Status:
Non-Exempt (Hourly)
Hot Job:
No
Job Code:
8946
State/Territory:
District of Columbia

Nisga’a Data Systems, LLC (NDS), a subsidiary of Goldbelt, Inc. an 8(a) Alaska Native Corporation,  provides a full spectrum of systems and network engineering services, which include systems and network analysis, design, and implementation, and also an array of managed services.  NDS has distinguished itself as an industry leader in redefining technical solutions for the federal government and our nation’s military.

We are currently looking for a Administrative Assistant I to provide a wide variety of administrative duties in Washington DC.

This position will support the Office of Regional, Global, and Functional Affairs (H/RGF) and the Legislative Research Unit (H/LRU) under the supervision of senior staff members from both units.

Major Duties and Responsibilities:

  • Spends approximately 40% of the time providing administrative and clerical support to bureau management and staff as assigned; 
  • Maintain calendars for director of H/RGF and other managers as assigned;
  • Review, analyze, and screen incoming correspondence, routing issues of overriding and central importance to the bureau and all other correspondence to appropriate staff members;
  • Assist H staff in liaising with senior officials both within and outside the Department.
  • Ensure formal decisions, recommendations and suggestions made by H management are passed to the proper offices for implementation or review;
  • Monitor ongoing substantive matters as instructed by H management;
  • Assists with the preparation of materials for use by senior management in sensitive meetings and conferences, gatherings, and public appearances both within the United States and abroad;
  • As needed and assigned, serves as Unit Security Officer (USO) with direct supervision by Office Director.
  • Assists with managing time and attendance and preparing time and attendance documentation;
  • Assists the H/LRU with the tasking, tracking and submission of mandated reports to Congress and participation in the Office of Management and Budget’s (OMB) interagency clearance process for pending or proposed legislation, enrolled bills, Statements of Administrative Policy, Presidential Proclamations and Executive Orders;
  • Will be a pivotal part of the team working with the bureau’s front office to ensure the State Department’s position is heard on a wide variety of Congressional and Administrative initiatives;
  • As assigned makes careful searches for information difficult to obtain, compiles data and makes preliminary analyses;
  • Assist in the coordination between H/FO, H/RGF, and L-H/EX, requesting assistance on behalf of management to insure that operations in these functional areas run smoothly;
  • May work with classified and unclassified computer data base and use Excel, Microsoft windows, and related computer based programs;
  • Updates and performs data entry to the H/FO SharePoint site
  • Manages other tasks authorized by Government Task Manager that fall within the scope of this task order;
  • As required and assigned, acts as back-up for H/FO office administrators, providing professional and appropriate office coverage.

Special Knowledge Requirements:

  • Relevant BA or professional certification required. 
  • Two years government administrative or secretarial support experience required. 
  • One year of State Department experience preferred. 
  • Operational knowledge of Excel, Microsoft windows, and related computer-based programs.
  • Knowledge and experience with Microsoft SharePoint/SharePoint O365
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