Admin Assistant Food & Beverage
Title: Administrative Assistant
Department: MRT Food & Beverage
Category: Seasonal FLSA Status: Non-Exempt
Salary/Grade Level: DOE
Reports to (Supervises/Liaison): Food & Beverage Manager
The Administrative Assistant assists in the productive and efficient management of the office by performing administrative, operations, public relations and clerical duties and tasks specific to the position.
Maintain filing system in hard copy and electronically.
Prepare awards and other company events.
Attend staff meetings.
Prepare reports for clients.
Assist the F&B manager with planning and execution of banquets, wedding receptions, & special events.
Compose correspondence or memorandum.
Transcribe meeting notes.
Brief management on events relating to the company status.
Receives phone calls, answers questions and accurately routes messages.
Processes and sorts incoming and outgoing mail.
Gives and receives information requiring independent judgment or discretion regarding specific business of the company, by telephone or direct personal contact.
Maintains confidentiality of all company business.
Maintains inventory of supplies, prepares requests for purchasing office supplies.
Makes recommendations to management on company policies, events and/or other items as needed.
Must have a clear working knowledge of company policies, practices including all post operations.
Maintain F&B employee records, assisting in new hire paperwork and ensuring F&B employees have all the required certifications, working with Human Resources to ensure all originals are kept in the official personnel file.
Organize training materials and records working jointly with human resources.
Other duties as assigned.
NECESSARY SKILLS AND KNOWLEDGE
Knowledge of personal Computer based workstations and programs.
Knowledge of Microsoft office programs.
Knowledge of filing and recordkeeping.
Knowledge of business practices, correspondence and typing.
Ability to comprehend and follow oral and written instructions, procedures, and guidelines with capabilities to apply them to various situations.
Ability to operate office equipment such as copy machine, scanner, and fax.
Ability to prioritize, multi-task, work under stress, and work with frequent interruptions.
MINIMUM QUALIFICATIONS (education, experience, skills)
High School Diploma or GED.
Six (6) months experience that includes clerical task such as greeting clients, answering multi-line telephone, typing filing, sorting mail, entering data, receiving payments and maintaining logs.
Ability to successfully pass a background check.
A valid driver’s license and an acceptable driving record.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The office is a non-smoking facility with designated outside-smoking areas.