Position Description

Acquisition Specialist
Goldbelt Company Goldbelt Frontier, LLC
Work Location Arlington, VA
Clearance Requirements TS/SCI
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Employment Type:
Full Time
FLSA Status:
Exempt (Salary)
Hot Job:
No
Job Code:
9232
State/Territory:
Virginia

Goldbelt Frontier, LLC is a wholly owned subsidiary of the Alaskan Native Corporation Goldbelt, Frontier places an emphasis on research and development, behavioral health, and medical and technological support services.   Frontier is ideally suited to work with the Departments of Defense, Homeland Security, and Health and Human Services. Goldbelt Frontier’s leadership offers specific expertise related to medical staffing, behavioral health, and program development CONUS and OCONUS.

 

Job Duties and Responsibilities

 

  • Be responsible for assisting with as many acquisitions as the office has; historically that has been about 80 acquisitions per year
  • Provide consulting services support on all aspects of pre-award and post-award administration activities.
  • Facilitate the creation of contract review meetings with technical representatives, vendors, and Contracting Office staff and finalizing draft technical documents based on the discussions;
  • Assist with the development of Independent Government Cost Estimates (IGCEs) for all types of contract actions.
  • Assist in the development, writing, editing, and content verification for Statements of Work (SOW)/Performance Work Statements (PWS) documents.
  • Assisting in the development of solicitations to include Broad Agency Announcements (BAAs) and market research.
  • Assist in reviewing cost proposal submissions and providing recommendations.
  • Assist and train technical review board with reviewing vendor technical proposal submissions. Provide and assist in drafting final reviews to provide to Contracting Office.
  • Review vendor invoices, reconciliation, and facilitate timely payment activities among Contracting Officers (CO), CORs, and disbursement offices.
  • Assist in managing contracts, receiving deliverables, tracking invoices, and drafting memos and preparing documents for COR files.
  • Coordinate pre-award process activities for ONA from requirements definition through contract/task order award (including identifying, resolving, and improving process bottlenecks - and providing weekly status briefings)
  • Maintain an electronic contract database. Monitor industry and government trends to ensure efficiency and compliance. Make recommendations as necessary. Contract data must be entered accurately into ONA established databases, and conforms with ONA’s local implementation and operating standards,
  • Maintain Project Status Reports for each individual contract activity. Provide burn-rate analysis, Period of Performance monitoring, modification status reports, and other vital historical data elements.
  • Assist in coordinating, scheduling, and managing training programs for CORs.
  • Assist in coordinating document exchanges with responsible CO’s for CORs entering and exiting contract management responsibilities
  • Administer Non-Disclosure Agreements and provide record retention support for ONA.
  • Review all types of ad hoc documents created in support of acquisition efforts. This may include responses to FOIA requests.
  • Manage Project Management Office (PMO) processes, documents, and data;
  • Prepare milestones and report significant achievements, metrics, and modifications status updates Monitor ONA systems and integrate data from multiple sources – reconcile and report discrepancies.
  • Coordinate acquisition requirements and facilitate effective communication for all business activities for the ONA.
  • Develop administrative processes and identify solutions to address strengths, weaknesses, opportunities, and threats to program effectiveness.
  • Assist in the establishment and management of Source Selection activities including identifying participants, draft supporting evaluation criteria, organizing meetings, and record retention duties for selection teams.
  • Serve as the primary customer point of contact within ONA Acquisition Program Office providing acquisition/contract support via multi-modal communication tools (telephone, email, web, and personal intercepts)
  • Assist in formulating a multi-year strategic acquisition plan, staffing resources, and resource allocations by organization, by function, and by program.
  • Create protocols, manage acquisition correspondence documents and records.
  • Provide planning and analysis services for ONA, their staff, and other stakeholders within the organization.
  • Develop new and repeatable work processes, tools, and templates using MS Office Suite (2007 and 2010).
  • Coordinate, plan, and support meetings, conferences, and other events associated with researching qualified and interested suppliers,
  • Develop standardized performance measures, accumulate performance data, and provide scheduled and ad hoc reports.
  • Establish financial controls, capture commitments, obligations, and expenditures for all contract activities in the ONA.
  • Establish a rapport and meet monthly or as required with external stakeholders such as GSA, WHS, and other DoD entities.
  • Gather past budget and performance data and conduct extensive analysis on contract financials.
  • Assist in the formulation and execution process – use contract performance data for spend plan creation/analysis.
  • Create and maintain performance and statistical data on budget & performance data.
  • Research and participate in new written policies and revision of existing procedures. Independently record, track, research, and resolve financial contract data – reconcile as appropriate.
  • Maintain a correlational journal of Commitments and Obligations - reflecting all activity for MIPRs/Contracts.
  • Perform special projects as required.
  • Facilitate in and out-processing of personnel; assisting with requests for permanent or temporary personnel; assisting with drafting civilian and military award nominations; assisting with the government performance management programs; and assisting management with processing government time and attendance record keeping.
  • Act as the primary POC and action officer between the ONA and WHS-HRD, facilitating collaboration with ONA and functional managers in developing human capital goals and strategic initiatives for the following functional areas: Benefits and Work-Life Team; Diversity, Disability & Recruitment; Labor Management & Employee Relations; Military Personnel; Personnel Security Operations; Personnel Services; HR Policy & Guidance; Sr Executive Management; Technology & Data Support; Individual & Organizational Development; Performance Management & Awards; and CAM Division.
  • Support office of approximately 20 employees
  • Monitor controlled access to suite entry and escort office visitors and answer phones (as necessary).
  • Operate basic office equipment, including telecommunications, fax machines, reproduction machines.
  • Serve as a back-up to the executive assistant scheduling appointments, meetings and travel arrangements; answers telephones, takes messages, and receives visitors.
  • Maintain files and records for of various types.
  • Maintain cognizance of, and compliance with all applicable OSD policies and procedures and ensures Office Standard Operating Procedures (SOPs) adhere to the same, and employees are kept abreast of changes.
  • Assist with tracking and monitoring correspondence.
  • Assist with coordination of the organization's manpower actions including but not limited to new hires actions, processing requests for government consultants, coordinating military and civilian awards, updating and tracking telework policies and compliance.
  • Assist in developing and implementing SOP's.
  • Research, review, and analyze Office of Personnel Management (OPM), Department of Defense (DoD), Secretary of Defense (SecDef), Deputy of SecDef and other defense agencies regulations and policies to ensure implementation and internal dissemination.
  • Assess administrative matters assure maximum efficiency and effectiveness, and formulates changes and improvements considered necessary and appropriate to improve operations of ONA.
  • Attend quarterly HR Customer Focus Forums and other functional administrative forums to stay abreast of HR regulatory, policies, procedures and processes.
  • Assist with developing and providing training and instruction to ONA staff on acquisition, finance, operations and human resources as necessary.
  • Respond to emergent requirements after normal duty hours and weekends.
  • Develop and maintain continuity of service materials (e.g., digital or hard copy continuity books).

 

Required Experience

 

  • Possess proficiency in the use of the Microsoft Office Suite of applications including Word, Excel, PowerPoint, Outlook, as well as Adobe Acrobat.
  • Possess Bachelor’s degree in related field, minimum of 5 to 7 years related acquisition experience, including in depth working knowledge of federal procurement regulations and policies, knowledgeable with the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation (DFARS)
  • Possess excellent written and verbal communication skills.
  • Possess experience with Wide Area Work Flow (WAWF), Electronic Document Access (EDA), and Defense Agency Initiatives (DAI)
  • Candidates who possess DAWIA Level II certified and/or FAC-C equivalent are preferred.
  • TS/SCI clearance required

 

 

 

 

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